Easy to share

For companies partnered on a project, a shared digital environment is a prerequisite for agile collaboration. “We share details about our models, partners add to them, and customers share their specifications,” says Raud. “Documents go back and forth between us, and if you do that by email, it’s hard to keep track of the current versions.” Using the previous FTP-based solution, DFJ would send one version of a document at a time and had to work out which file corresponded to which request, increasing the chance of costly misunderstandings.

“With Oodrive, everything is in one place,” says Raud. “We see requirements from the customer and answers from partners. Everything is accessible from any device, and it’s easy to understand, so we can say to partners, ‘here’s the key, you can connect, control access, collaborate, co-edit, set up a shared folder to drop files.’ It’s really easy to set up.”

Previously, collaboration might have had to take place on a partner’s own solution, meaning DFJ could not control access to files after they were sent, and would have to copy files internally to avoid losing records of the collaboration when a project ended. “Now we own the solution,” says Raud. “The storage is ours, so all the data that is there can stay there forever. If we want to check back, we can. With Oodrive Work, we retain ownership of everything we collaborate on.”