Secure conferencing and board meetings

A virtual boardroom is a digital solution used for preparing and holding governance meetings. Operating as a bubble independent of the company’s computer network, it keeps stored data secure and discussions confidential.

A virtual boardroom has several advantages: it simplifies governance body organisation, it keeps documents secure and discussion confidential, and it saves time and money by drastically reducing paper use.

The information used before, during and after governance meetings is critical, and includes financial or strategic data, trade secrets, or sensitive discussions within the governance committee. If this data is stolen, lost or altered, the future of the organisation is put at risk.

With Oodrive Meet, you choose the date of your meeting, set the agenda, link in documents and invite participants in just a few clicks. There are so many features to help you prepare for your meetings in any circumstances, including when you are on the move.

In Oodrive Meet, the agenda for your meetings is clear, documents are sorted by point for discussion, and participants receive alerts for each change and can access all the elements they need to prepare for the meeting in real-time.

As the organiser, you control the participants and contributors at meetings via a dedicated view on Oodrive Meet. You set each participant’s access, viewing and editing rights for the meeting documents. You can also view attendance status and activities for each person in the “activity monitoring” interface.

Yes, Oodrive Meet is designed to simplify access to documents for face-to-face or remote meetings. The organiser and participants access the meeting and its documents from the dedicated web interface or mobile apps (iOS and Android). Regardless of the connection interface chosen, security protocols are in place to secure access to your critical and strategic data.

Your meeting data is extremely sensitive, so access and rights are set per user. In addition, the solution uses several security protocols: password encryption, strong authentication, connection from mobile apps using Touch ID, etc.

Oodrive Meet is an ultra-secure “bubble” hosted in SaaS mode, independent of the company’s internal network and even its IT department. Only authorised participants have access, so your critical data is safe.

With Oodrive Meet, your data is stored on servers located in Europe and protected by the European legal framework. In particular, the legislation prohibits their export outside EU borders. This means you benefit from a secure environment, much more so than if your data were on site.