Offer
Discover best-in-class collaboration tools that drive your agile workplace.
Discover best-in-class collaboration tools that drive your agile workplace.
Learn more about what you can accomplish with our solutions.
Broaden your offering through electronic signature integration.
Explore helpful resources around secure collaboration and more.
Discover who we are and why our solutions are used by more than one million users.
Abonnez-vous pour recevoir toutes les actualités autour du numérique de confiance
Digital technologies have changed the way we think, act, communicate, consume and work. Within companies, digital transformation is a major upheaval that affects all functions, departments and employees: everyone benefits from the advantages offered by innovations applied to tools and processes. Find out more about the many issues surrounding the digital workplace in companies. This digitalization also benefits meetings. Organised face-to-face, they represent a time investment that, in terms of efficiency and profitability, is no longer justified. However, for a governance meeting in particular (but not only), the “simple” use of a videoconferencing tool is not enough: major issues relating to planning, data security and the secure sharing of sensitive content must be taken into account. And, to do this, you need the right tool for digitising meetings.
The meeting room has hardly changed in a few decades. A large table in the centre with a hands-free telephone. Chairs all around, usually uncomfortable. A white flip chart or, for the lucky ones, an aging video projector. And a lot of useless accessories that we think are indispensable.
The transition to virtual meetings represents a great leap forward. It is a leap that has become necessary because it is part of the vast movement of digital transformation in which the vast majority of companies are engaged. This transformation involves technological issues (replacing paper with dematerialised media), but also societal, economic, organisational and business issues: it is not just a question of implementing tools, but of profoundly modifying working methods in order to satisfy increasingly demanding customers, maintain a competitive advantage, optimise internal processes, offer better working conditions and gain in efficiency.
But to reap the full benefits of digital transformation, it must be applied to all parts of the business – including the digitalisation of meetings – and involve the right tools. Namely: those that address the challenges of data security and secure document sharing, particularly, as we shall see, in the context of a governance meeting.
This leap forward is also the result of a particular context linked to the health crisis. Since March 2020, the crisis has sharply accelerated the digitalisation of companies : Covid-19 would have made organisations gain 3 years in terms of digital transformation, and up to 7 years if the digitalisation of product and service offers is taken into account. This push was felt twice as strongly in strategic sectors such as healthcare, financial and professional services, and the pharmaceutical industry.
The health crisis has indeed produced three major changes :
This last point is essential. We have gone from 7% of employees teleworking in November 2019 to an average of 24% in April 2020 (and up to 41% of the active population in Île-de-France). While it takes an average of one year to implement telework in a company, 11 days were enough during the first containment to achieve this, taking into account the constraints.
In this context, digitalisation has played a major role in enabling employees to communicate and in maintaining cohesion within the teams. It was also necessary to organise the usual meetings remotely (from the “monthly update” between sales representatives to the governance meeting – management committee, board of directors, etc.) in order to maintain strategic direction and continue to take decisions collectively.
This process of digitalising meetings within companies must nevertheless take into account major issues relating to time saving, planning and the security of sensitive data and content. These issues are particularly acute in the context of a governance meeting, during which highly confidential documents are shared. On this subject, see the ANSSI article: Cybersecurity, facing the threat: the French strategy.
Added to these three challenges is another, less vivid, but not unimportant one : exemplarity. Digitalising a governance meeting also helps to show the way in terms of digital transformation. A digital strategy is only credible if it is lived by its leaders and evangelised to employees. And yet, the work tool par excellence for managers is the meeting!
Products
Oodrive sign free trial
Solutions by industry
Solutions by department
Abonnez-vous pour recevoir toutes les actualités autour du numérique de confiance